Save/Preview/State Controls

At the bottom of the editor window are the following controls:

Preview

Displays the content item in your browser, showing any changes you have made, even if you have not saved them yet.

Save

Saves any changes you have made. If you haven't made any changes then the button is disabled.

Save & close

Saves any changes you have made and closes the content editor editor.

State

Lets you change the state of the content item. The following states can be selected:

• Draft

• Approved

• Submitted

• Deleted

• Published

A content item page that is in any of the first four states is not visible in the web publication (even if it has been added to an active section page) and cannot be found by searching; a content item in the Published state is visible if added to an active section page and can at least be found by searching. The first three states can be used to represent various stages in your organization's work flow, but have no effect on how a content item is handled by the Content Engine or Content Studio.

A content item is automatically switched to the Deleted state if you delete it in the normal way. The difference between deleting it in the normal way and changing the state using this control is that the delete function takes immediate effect, whereas changing the state here only takes effect when you save your changes. You can "undelete" a content item by changing its state from Deleted to one of the other states.